Published 22 Jul 2025
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2 min read
What is a Project Plan Template?
A project plan template is a structured document detailing the guidelines, procedures, and other reminders necessary to follow during the planning phase of a project. It covers key elements such as project scope, goals, deliverables, timeline/milestone, as well as the dependencies. Project plan templates varies in format and can be a simple list or, ideally, a checklist.
Purpose
The main purpose of a project plan template is to guide the project planning process, and, later, the project execution. A project plan checklist template, in particular, serves to guide project managers, their stakeholders, their clients, and their other staff or partners to have a view of the project and its process before and during the project.
A project plan template should help with managing the project management process as a whole. However, specifically, it can also help with managing the following:
Legal documents and processes necessary to execute the project
Project milestones and goals, as well as when they should be completed or achieved
Schedules of different tasks before and after project completion
Budget for different resources such as materials, manpower, and permits
What to Include in a Project Plan Template
As a project plan template is based on the three main elements of a project plan, the template must contain sections for the following:
The project scope and goals: What does the project hope to accomplish, and what can the project management team do for it? Additionally, what are the project management team’s limitations or constraints, and why?
The project’s budget:What are the expected project deliverables and their related financial costs? Can the budget be extended beyond the agreed-upon amount?
The project’s milestone schedule or timeline: What specific milestones should be met at certain points in time? And are these dates flexible, or should they be strictly followed?
In addition to the three main parts of a project plan, it would also be helpful to include:
More details on the project, such as the name of it, if applicable, and who are involved
Possible risks that may be encountered during the project execution stage
Assumptions of different situations that may happen during the project management process
Related documents concerning resources, legal requirements, and risks
Project Plan Sample PDF Report
Below is an example of a project plan template in use for your reference:
