The Best Task Management Software for 2025

Why use SafetyCulture?

SafetyCulture is a free task management software that allows users to convert their daily processes into digital workflows, share and retain knowledge, shape overall operations for the better, conduct inspections, flag issues, and resolve problems together. It also offers a drag-and-drop template builder to set up task checklists and templates in minutes, add logic to help teams complete inspection tasks faster, and assign follow-ups to get the job done.

Features:

• Create and assign tasks or actions to team members using logic-based project workflows. Set urgency and priority levels to ensure these tasks get completed on time.

• Schedule tasks and activities within task or project checklists and templates to effectively manage and simplify them.

• Use the Analytics dashboard to access and benchmark your teams’ task completion rate, common issues found in accomplishing tasks, and continuous improvement opportunities.

• Generate progress reports in various formats, including PDF, CSV, or Word. This helps you improve task-tracking efforts and manage bottlenecks in the process.

• Constantly communicate with your teams and help them stay on top of project and task updates using Heads Up.

Why use MeisterTask?

MeisterTask is a simple task management software that has a simple and intuitive user interface, secure data protection, and a range of features to help teams manage their tasks more efficiently. It also offers integrations with other popular tools, allowing teams to work with the tools they need in one place.

Features:

• Kanban Boards

• Time Tracking

• Task Assignees & Watchers

Why use HubSpot?

This task management software offers a comprehensive suite of tools for marketing, sales, customer service, and operations, all in one platform. This makes it easy to manage tasks, keep track of progress, and collaborate with team members. Additionally, the platform offers free and premium plans for its other tools.

Features:

• Activity Dashboard

• Team Assignments

• Collaboration Tools

Why use Zoho Projects?

Zoho Projects is a straightforward tool for task management because it enhances productivity by helping users effectively track key milestones, set dependencies, and accomplish tasks. It also provides a centralized, accessible location to manage project activities, view tasks in various styles, and send email reminders.

Features:

• Gantt Charts

• Task Timers, Duration, and Reminders

• Subtasks

Why use Basecamp?

Basecamp is designed to reduce complexity and make task management more enjoyable. It makes it easy for everyone in every role to track task progress, improve team alignment, and enhance coordination. Those on the Personal plan can add up to 3 projects, making task management simple and effective.

Features:

• To-dos

• Scheduling

• Cloud File Support

Why use Hitask?

Offering a wide range of features, Hitask is one of the go-to task management apps that helps you organize and categorize tasks, track time spent on tasks, assign tasks to team members, and more. It also offers mobile apps, email tasks, notifications, and other functionalities for improved collaboration and task control.

Features:

• Milestone Tracking

• Project Planning and Scheduling

• Document Storage

Why use Todoist?

Todoist offers features and resources to help you stay organized and productive. It has templates to let you quickly create tasks and supports integrations with other tools like Jira and Google Calendar. It also has a Getting Started Guide, Help Center, Productivity Methods + Quiz, and a blog with productivity advice.

Features:

• Priority Levels

• Task Delegation and Notifications

• Personalized Task Views

Why use Airtable?

Airtable can be used by small to large teams to manage tasks and projects, unite data and workflows, create different views of information, and sync real-time data anytime, anywhere. With its free plan, Airtable is a viable option as a free task management software for small business owners.

Features:

• Automations

• Interface Designer

• Reporting

Why use Trello?

As a free project and task management software, Trello allows users to create project boards that can be broken down into lists and task statuses. Users can then add unlimited cards or tasks to projects tailored to their needs. With its flexible features, teams and individuals can improve task visibility and get more done.

Features:

• Assignees and Due Dates

• Unlimited Activity Logs

• Custom Board Views

Why use GanttPRO?

Empowering teams to save more time in task planning and management, GanttPRO is a powerful task management software with features for building Gantt charts to visualize tasks and activities against their timelines or schedules. The platform’s ready-made template also allows you to easily start your projects professionally.

Features:

• Bulk Changes

• Custom Columns

• Visual Progress Tracking